1.  Click on Evidence Requests (NEW)

 

 

2.  Click on Add+ in the top right corner of the screen.

 

 

 

3. 

  A.  In the Vehicle Field, type in the Bus Number,the click to select it. 

  B.  Choose the School Building (that students are located in) as the Category. 

  C.  Type in a Description of the incident in the Notes field 

  D.  Name the file in this format:

 

             BusNumber_Date_Description             

             Bus197_2025_09_04_Fight_in_Rear_Seat

 

  E.   Choose Urgent as the Priority

  F.   Put your Date/Time

  G.  Primary needs moved to "Yes"

  H.  Choose your cameras or select All 

  I.   Notify me needs moved to "Yes" (It will email when the video is ready - about 5 to 10 minutes)

  J.   Click Save

 

 

 

4.  After you receive the email that the video is complete,  Go back into Evidence Request (new).  Click on File Location:

 

 

5.  This file is the official archive of the incident.  Right click on the file, and click Copy.  

 

 

6.  On the left side of the screen, go to Google Drive (G:), Navigate to Shared Drives, Security, Security Files, Bus Incidents, Choose the building folder, 

Right Click, and Paste.  

 

 

7.  Go back to Evidence Request (new), Find the incident and click on the Play Button. 

 

 

8.  Enter the date and time of the video, Choose the Camera (audio) that you want to highlight, Click on Archive (This is the video that any computer can view, PC, Macs, etc).

 

 

9.  Keep the same naming structure of the file the same as before, Navigate to Shared Drives, Security, Security Files, Bus Incidents, Choose the building folder, name the file, choose MP4 as the type and click Save

 

BusNumber_Date_Description             

             Bus185_2025_09_05_Fight_in_Rear_Seat