Dear Teachers,

The District currently uses two Google systems: one for staff and one for students. When Google was first adopted in the 2006-2007 school year, this was the only option. Google now requires all schools to move to a single system for both staff and students.

To meet these new Google licensing requirements and strengthen collaboration, all student accounts will transition to the staff Google Workspace system by July 2026.

Beginning in early 2025, Google released new tools and features that function only when all users are within the same system. This transition is necessary to maintain access to current and future Google products and to manage licensing costs effectively. It will also provide a more seamless experience for sharing with students, improve collaboration between students and teachers, and ensure consistency across the District.

We understand that this work will affect summer programs, but it must be completed before the start of the 2026-2027 school year.

Key Dates

• May 29, 2026: Chromebook collection for grade 12.
   

• Week of June 1, 2026: Chromebook collection continues for grades K through 11.
   

• June 8, 2026: Student access to Google accounts and Chromebooks will pause.
   

• June 8 through July 5, 2026: Migration work will take place.
   

• July 6, 2026: Students will regain access to new accounts.
   

• July 2026: Chromebook pickup dates will be announced closer to July.

What to Know

• Student accounts will move into the staff Google Workspace system.
   

• All student Chromebooks must be collected, reimaged, reprovisioned, and have required software installed before being returned to students.
   

• Chromebooks will not be available from early June until July.
   

• Grades 9 through 11: Emails and files will move to new accounts.
   

• Grades K through 8: New accounts will be created, but files will not move.
   

• Student email addresses (@uscstudents.org) and passwords will stay the same.
   

• Canvas and other non-Google tools will still be available during the migration.