This article provides guidance on issuing ID cards, aka. ID badges, as well as, ID card management and access control.
ID cards are created and managed using Intelli-Site, our district's access control system. Intelli-Site contains the user accounts, associated ID cards and assigned access levels for district users.
Open the Intelli-Site Desktop Client on a PC running Windows.
The first time you open the Intelli-Site Desktop Client on a computer, you must tell the client where our Intelli-Site server is located, so that the correct database file is used. Click the gear icon, then enter intellisite.uscsd.k12.pa.us in the Engine Address box.
Use your SSO account to log into Intelli-Site. Note that both the specific computer you are using and your user account must both be permitted to use Intelli-Site prior to login.
Intelli-Site offers many different tools, all of which are found by using the Menu. The Access Management View is the tool used to manage ID cards. Click the Menu button followed by the Access Management View icon's button.
To add an user account and associated ID card, you will use the following tabs - Personnel & Cards, CardData, Access and Badge.
The fields outlined in red are to be completed.
- Encoded No refers to the unique number printed on the back of each ID card (if you are not ready to print an ID card, you can enter a random string of numbers).
- Emboss No also refers to the unique number printed on the back of each ID card (if you are not ready to print an ID card, you can enter a random string of numbers).
- Site Code refers to the code for our district's access control system and is 88 for all cards.
- First Name
- Last Name
- Organization is a list box allowing the selection of a person's organizational affiliation.
- Department is a list box allowing the selection of the person's departmental group. note: The department selection will usually match the ID card's assigned access set.
- Location is a list box allowing the selection of the person's home building.
- Activate allows for the date in which the ID card will start granting access as per the assigned access set.
- Deactivate allows for the date in which the ID card will stop granting access.
- Download when saved must be checked. note: Download when saved instructs the Intelli-Site server to send the new information to each respective building's access controller device.
Click Save once the above fields have been completed.
Select the Access tab, where you must assign an Access Set to the card being issued. Click the Edit button and scroll through the Available Access Sets listing, then move the appropriate Access Set to the Assigned Access Sets box. Again, ensure the Download when saved box is checked before clicking the Save button.
note: The assigned Access Sets usually follow the name of the Department chosen in the CardData tab.
Select the Badge tab, where you must select the ID card type. The ID card type refers to a card template, which is a pre-made ID card without specific information contained. Click the Edit button and select the appropriate badge using the Type list box. Typically, the selection for the ID card will be 'Staff'. Again, ensure the Download when saved box is checked before clicking the Save button.
With the aforementioned ID card information complete, you can now take a picture of the person for the assigned ID card. Use the point and shoot camera to take a picture of the person, ensuring that you use a solid colored background.
Use whichever means possible to transfer the image file from the camera to the laptop where the Intelli-Site Desktop Client is being used. Typically, this entails connecting a USB cable from the camera to your laptop, or using the camera's memory card with your laptop's memory card reader.
Once the image is transferred to your laptop, use the Windows Photos app to crop the image in a way suitable for the ID card. Save the updated image and go back to the Intelli-Site Desktop Client.
Select the CardData tab. Click the Edit button, then right-click within in the empty image frame.
The Image Capture tool should appear, allowing you to click the File Import button.
File Import opens a Windows Explorer window, where you must select the image file you saved after cropping using the Photos app.
Once the image selection is made, click the Close button.
Click the Save button and ensure the Download when saved box is checked.
When ready to print the ID card, select the Badge tab and click the Print button.
note: Recall the Encoded No and Emboss No you may or may not have previously entered from within the CardData tab. Both numbers must match the number pre-printed onto the back of each respective ID card.
Your computer will display the printer options menu, where you will select the ID card printer from the listed print options.
The ID card can be hole punched and given to its assigned individual. note: The back of an ID card not only shows the unique card number. Also shown are two sets of dots, which indicate where a hole can safely be punched through the card without damaging internal circuitry.